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When a member is interested in playing on the driving range she/he will arrive at the golf shop due to the driving range being on a first-come, first-serve basis.
The process to check in for the driving range entails for the member to present a membership card to a golf shop employee.
Due to new activity the golf shop employee will swipe their employee identification card into the system.
In turn the employee will type in the membership ID number into the golf shop data base.
At that time the computer will prompt the employee of the golf shop services, the employee will then select that the member would like to play on the driving range.
The member will type his/her personal credentials in the computer to complete the check-in process.
The employee will verify if the member is in good standing and if she/he is not, the employee will refer the member to the club operations.
At this time the golf shop employee will verify the number of buckets of balls that the member will use.
After the employee has confirmed the number of buckets, the employee will enter the amount of buckets of balls the member will use.
After the driving range transaction is completed, the kiosk will present the member with a pro-forma invoice.
The member will verify that the data is correct such as, driving range fees and personal information.
If the customer is in agreement, at this time he/she will sign the electronic screen; however, if the customer is not in agreement he/she will talk to a golf shop employee for corrective actions.
Once the customer approves the invoice in its entirety, a receipt will be printed at the kiosk, and the system will automatically update the customer’s account.
Once a member has checked in to play on the driving range, the employee will update the manual log.
The information received from the kiosk regarding the driving range such as member names, member accounts, and driving range fees is stored in the computer system until the end of each day.
The system will then retrieve the driving range data from the network and check for accuracy and will print a summary review for Gary to review.
If Gary finds an error within the summary, he will manually verify the computer summary to the written log.
In all is in balance Gary will then approve the summary and send to the club operations.
narrative of accounts receivable process
Golf store needs a web server or a computerized data center to take care batch total. Within this system, we need to build at least two comprehensive categories. One deals with food & beverage, (since we purchase food from golf club) while the other one documents transactions of sales of merchandizes, etc. (purchase from vendor).As long as the membership card is charged, the relevant accounts will be updated automatically. At the same time, the corresponding batch is available too. In order to verify the amount, in accounts receivable, a clerk enters the batch into the computer by keying the batch total, the customer number, the invoice number, the amount paid, and the transaction receipt number. After reconcile the amount of all the sales receipt and the batch total from computer system, the computer updates the accounts receivable master data. If there are any discrepancies, the clerk is notified.
After that, the system will send the batch total with detailed information to golf club accounts payable system. After accounts payable department in golf club verifies the batch total, a check will be printed automatically.
Then accounts receivable clerk in golf store enters the check number and amount into system, accounts receivable accounts updated. With the right amount, the computer prints a deposit slip in duplicate on the printer in the cashier’s office. The cashier compares the deposit slip to the corresponding batch of checks and then takes the deposit to the bank. Or transfers parts of the money to accounts payable clerk to pay for all the goods we ‘ve purchased from golf store and vendor. A summary of customer accounts paid that day is also printed at this time. The accounts receivable clerk compares these reports to the remittance advices and batch totals and sends the total of the case receipts to the general ledger office.
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